Privacy Policy

Privacy Policy

Calcutta Public School, Kolkata

Effective Date: 1st February 2026

Calcutta Public School, Kolkata (“the School”, “we”, “our”, or “us”) is committed to protecting the privacy and personal information of students, parents, guardians, staff, and website visitors. This Privacy Policy explains how we collect, use, store, disclose, and protect personal information in accordance with applicable laws in India.

By accessing our website, submitting forms, or engaging with our services, you agree to the terms of this Privacy Policy.

1. Information We Collect

We may collect the following types of personal and non-personal information:

a) Personal Information

• Student details (name, date of birth, gender, address, academic records)
• Parent/guardian details (name, contact number, email address, occupation)
• Admission and enrollment details
• Fee, payment, and billing information
• Medical information relevant to student safety
• Photographs, videos, and audio recordings of students during school activities
• Communication records (emails, messages, feedback)

b) Technical & Usage Information

• IP address, browser type, and device information
• Website usage data and cookies
• Log files and analytics data

2. Purpose of Data Collection

• Admission, enrollment, and academic administration
• Communication with parents, students, and staff
• Fee processing and financial record maintenance
• Student safety, health, and welfare
• Examinations, events, and extracurricular activities
• Publishing school activities (website, social media, brochures)
• Improving services and digital platforms
• Legal, regulatory, and compliance obligations

3. Use of Photographs & Media

Photographs, videos, and recordings of students may be taken during school activities and used for:

• Official school website and social media platforms
• Prospectus, newsletters, and promotional materials
• Internal records and documentation

The School ensures respectful and appropriate use. Parents/guardians may submit a written request to opt out of media usage where applicable.

4. Data Sharing & Disclosure

• Authorized school staff and management
• Government or regulatory authorities when required by law
• Trusted service providers (ERP systems, payment gateways, IT vendors)
• Educational boards or examining authorities

5. Data Security

We adopt reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure. However, absolute security cannot be guaranteed.

6. Data Retention

Personal data is retained only as long as necessary to meet educational, administrative, legal, or regulatory requirements and is securely disposed of thereafter.

7. Cookies & Website Tracking

Our website may use cookies and analytics tools to enhance user experience and monitor website performance. Users may disable cookies via browser settings, though some features may be affected.

8. Rights of Parents, Guardians & Users

• Access your personal information
• Request corrections or updates
• Withdraw consent where applicable
• Raise concerns regarding data handling

Requests must be submitted in writing to the School administration.

9. Children’s Privacy

Children’s personal data is collected only with parental or guardian consent and strictly for educational and administrative purposes. Extra care is taken to protect student information.

10. Changes to This Privacy Policy

The School reserves the right to modify this Privacy Policy at any time. Updates will be published on the official website with a revised effective date.

11. Contact Information