Schools and universities are the basic sources of knowledge for students. A  large number of students continue their studies regularly by attending schools. So the schools should have a proper system for maintaining the database of the students which allows them to keep a record of all updated information and also enable them to share it whenever it is necessary. Handling the necessary information of the students manually is both tiresome and time-consuming work. Moreover, it is quite impossible to store all the data of a large number of students. If you do it manually, you will have to keep a room just to store the files and imagine, if you need any particular data about a particular student, how difficult it would be to find that from that enormous heap of files. It is a waste of both time and manpower to carry out such tricky tasks manually. The process can also be riskier as there is ample scope for data misplacement and data loss which may lead to significant problems. This is the only reason why the maximum number of schools today opt for owning their own automated student management system. You can understand it very clearly if you observe the student’s data recording process of the Top 10 I.C.S.E schools in Kolkata. With the help of this automated system, they can manage the data recording system in a better and improved way.

The modern age demands modern ways of working in order to get more improved and advanced results. In the olden days, there was no other option rather than relying on files for recording students’ data. But now the process has become obsolete. Later spreadsheets and word documents came into use to solve that problem. These were basically used for keeping records of the personal information of the students, the attendance of the students, their grades in the exams, the syllabus of the different classes, the exam routines etc. Apart from this, it also included the various other miscellaneous administrative activities of the schools. This was a much easier and preferable option rather than the old one as it contains all the data in one place. There is no need to search haphazardly in several places to find any particular data. Moreover, the total process of management becomes a hundred times easier, as the authorized person can access the data whenever it is necessary. It makes the handling of data easier and increases the safety of data. This process was widely used by all the renowned schools such as the Top 10 I.C.S.E schools in Kolkata. 

With the advent of Covid 19, our entire lifestyle has changed. To adjust to this changed situation, we have to incorporate different technologies. One such thing is the student information system. Due to the covid pandemic, the entire education system has become online and managing the complete system has become quite impossible with the use of the older systems. It has become utterly necessary to record almost every school’s operations which were not needed to be recorded in the past as everybody was present there physically. In the new normal situation, the entire picture has been changed. The process of handling administrative operations has become really difficult as everybody started to continue their duties from their homes. So the need for a compact system has become necessary for effective control of the entire dataset. Here comes the importance of students’ information systems. The schools started to use this system rapidly to make their process of recording data more advanced and it is no wonder that the Top 10 I.C.S.E schools in Kolkata also followed this trend. It is undeniable that the implementation of the student information system has brought a radical change in the education industry. The performance and efficiency of the education system have been enhanced by a hundred times. The process of handling data has become much easier. The administrative department does not become overloaded with a heap of data. It takes on the entire workload of maintaining data and it is highly reliable as it is able to carry out the whole process in a well-organized manner which is quite appreciable.  

What is a student information system? 

A student information system is a particular software designed to help the schools to manage all the data related to the students and the schools. In short, it is called SIS. The other name of student information system is student management system which is largely responsible for tracking all the information of the students in the most effective way. It is the best tool for maintaining, tracking and managing all the data related to the schools. By using SIS, you can store the day-to-day activities of the schools, the regular attendance of the students, manage the administrative processes, handle critical tasks and regulate the various operation module. An effective SIS will allow you to do numerous tasks.

These are the features of SIS and why it is largely preferred by the Top 10 I.C.S.E schools in Kolkata:

1. Billing and payments
2. Admissions 
3. Time table 
4. Performance 
5. Library
6. Reporting
7. Tracking students fee
8. Transport
9. Examination 

There are also many other benefits of implementing the SIS. The teachers and the school supervisors will be highly benefited from it as it allows them to communicate effectively with the parents. You can monitor the stored data whenever you wish and improve the school operations when it becomes necessary. You will get a complete picture of the school starting from the students to the school owner, teachers and other staff members. 

Why is it necessary to opt for a student information system? 

Till now, you have surely gained knowledge about the primary importance of implementing student software systems in schools.

Now let’s have a look at its role in maintaining and integrating the necessary data of the schools including the Top 10 I.C.S.E schools in Kolkata.

• Keeping the attendance record:  Attendance management is one of the crucial tasks which needs to be carried out effectively. If it is done in the right way, it can save a lot of time for the teachers. While you are using this software, the teachers don’t need to collect the attendance manually and the process becomes more accurate than the manual process of collecting attendance. The admin department can access the record of attendance including the summaries and trend reports.  

• Handling the examination: It is a great tool for educational institutions for examination management as it saves a lot of time and at the same time provides more accuracy regarding the examination results. The mark sheet of the students can be created easily and the result can be published online easily. The SIS can also be used to create exam timetables. The academic performance of the students can also be measured easily. It will be very helpful for the teachers as they can track the progress of the students and point out the strengths and weaknesses of the students and take necessary steps to mitigate the learning issues. This feature is often used in the Top 10 I.C.S.E schools in Kolkata.

• Handling the process of admission: The use of an SIS can make the process of handling admission easier. You can easily collect the essential documents of the students and maintain their report cards and for this, you don’t need to do any paperwork. It is also possible to send reminders to the parents through emails and notifications. The entire school admission process becomes much easier and hassle-free. 

• Fees collection: A SIS system is included with the features of automating fee collection and receipt generation system for saving the time and efforts of the staff. There is no chance of errors as the process is totally automatic. Parents don’t need to visit the schools or stand in a long queue for submitting fees. They can easily do it at the touch of a button. It will also send notifications to the parents so that they do not forget to pay the fees in a timely manner. 

• Better communication: A SIS can solve many learning issues. Suppose students can not understand the lesson in class and due to their introverted nature he or she may feel shy to clear the problems. To deal with such situations, the SIS software can be highly helpful. It has an inbuilt discussion portal that lets the students communicate with their teachers in order to clear their doubts in case of any confusion. It is often seen in the Top 10 I.C.S.E schools in Kolkata.

• Parental control: it is also helpful for the parents. Earlier it was quite troublesome for the parents to track the daily activities of the schools and the performance of the students. But with the help of this software, the parents can easily monitor the activities and the performance of the students. 

A large number of schools in India are switching to the option of implementing SIS software to manage their schools in a better way. Are you also ready to follow the trend?  

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